Charter on privacy and policies regarding web site management and cookies
This privacy statement was drawn up by the Haute Ecole (University College) Léonard de Vinci (hereinafter referred to as the University College), with its registered office at 1200 Bruxelles, Place de l’Alma, 2 and registered under company number 0459.279.954.
The University College ensures the protection of the privacy of all persons whose data it collects and processes. All personal data collected is processed in compliance with the Belgian and European regulations applicable to the protection of personal data and in particular:
In addition, the University College keeps its data processing records with the utmost rigour in order to be able to prove at any time its compliance with all the provisions relating to data protection in force in Belgium.
This statement describes the measures taken for the use and management of your personal data when using our services including our websites: www. (hereinafter referred to as the website) and your rights as a user of our services.
It may be modified at any time in order to comply with any regulatory, legal or technological developments. We invite you to consult it regularly.
1. Who is this Charter intended for?
This statement is intended for natural persons who, as parents and/or children, are users of our services who:
This statement is also intended for all natural persons who:
- Act as a contact person at one of our suppliers;
- Act as a contact person for any company (company, government, employers' or employees' trade association, school, university, etc.) with whom we have collaborated, are collaborating or wish to collaborate.
Please note that your data will be used in accordance with the present data protection statement.
2. How do we collect and process your data?
We collect your personal data in the following ways (list not exhaustive):
- When you browse our website, our computer systems may collect, using a cookie, passive data such as your IP (Internet Protocol) address or browser type;
- When you contact us via the form(s) accessible on the website or in any other way (by e-mail, regular mail, telephone call, etc.);
- When your data is disclosed publicly or if you yourself have made it publicly accessible on public/social media, especially professional media (such as Facebook, LinkedIn, and so on).
In all circumstances, we ensure the appropriate technical and organisational security of your data, in order to protect you from data leakage, including loss, destruction, public disclosure, unauthorised access or misuse. However, if you become aware of a data breach or suspect one, we ask that you report it to us immediately.
3. What data is collected and processed?
We only collect personal data that is adequate, relevant and limited to what is strictly necessary for the purposes for which it is processed.
In general, we collect and process personal data:
Some additional data (e.g. language preference, professional data, data on eating habits, and so on), are not always necessary, but may be desirable, and other data is entirely optional (hobbies, and so on). We only process such data if you choose to share it.
If necessary, on the occasion of events that we organise, alone or in collaboration with third parties, photos belonging to us may also be taken and communicated in the media (e.g. social networks, website, and so on).
4. For what purposes do we process your data?
The data we process is strictly necessary for the provision of services by us.
The data we collect is used to process your requests or to provide you with the services offered by the University College on our site (intranet, job offers, etc.).
We may also use this data to conduct research to improve our services by learning about your interests in our services’ functions, performance and available support service.
We may also use your data in a variety of ways for promotional communications, to keep you up to date with our latest news and developments of interest, to tell you about our top education and training opportunities or as part of free newsletter offers.
5. What are the legal bases for our processing?
Depending on the purpose of the processing, we use and process personal data on the basis of:
Save for legal exceptions, you may at any time object to processing on this basis.
6. Is your data disclosed or shared with third parties?
The data listed above is only accessible to our team members or collaborators, meaning our lawyers or any technical consultants/experts and only to the extent that is strictly necessary.
We may disclose your data:
- at the request of a legal or administrative authority or court officer; or
- in good faith on the basis that such action is required to comply with any applicable law or regulation;
- in order to protect and defend our rights or those of other users of our services.
Where appropriate, we may also pass on your details to banking or insurance organisations.
We may also give access to certain data to our co-contractors, referred to as "subcontractors" in the legislation and only to the extent that is strictly necessary for the operation of any computerised or non-computerised applications or management systems to which we have subscribed.
In all circumstances, we ensure the protection of your data through agreements that guarantee confidentiality.
The list of subcontractors, their field of activity, the purpose and, if applicable, the country in which the data is processed and hosted, is available on first request.
7. Do we transfer your data outside the European Union?
Transfers of data to a country outside the EU will only be permitted if:
8. What are cookies and what are they used for?
What is a cookie?
A cookie is the equivalent of a small text file that is automatically deposited on the user's terminal (computer hard disk, tablet, smartphone or any other similar device) through the user's browser.
What cookies do we use?
Cookies have different functions and collect and store different types of information, such as the language preferences of visitors or statistics about visitors to a website and they also ensure the proper functioning of the website.
Some of these cookies are therefore necessary to enable you to access our website in an optimal way. They are automatically installed on your computer, without us being able to ask you for your permission. Some cookies are only stored if you give your consent.
We may use different types of cookies.
1. Cookies that are necessary for navigation and so-called "functional" cookies
For these cookies, your consent is not required. These are the following cookies:
- Authentication cookies,
- Security cookies.
2. Third-party cookies
Third-party cookies are subject to your consent. We do not ourselves use any cookies subject to your consent. However, third parties may place cookies on your receiving terminal when you browse our website, subject to your consent.
These third-party cookies (hereinafter "third-party cookies") are as follows:
- audience measurement cookies
- advertising cookies; and
- social network sharing cookies.
These third-party cookies are placed on your device via our website by third parties. The list of third parties can be consulted by following this link:
When you visit our website, socio-demographic and profile data is collected and stored anonymously in a commercial cookie.
Why do we use these cookies and what are the consequences of refusing them?
The purposes of cookies and the consequences of refusing them vary according to the families of cookies involved.
1. Functional cookies
These cookies are required to enable the visit to our website and facilitate the use of certain parts of it.
They are used to:
- navigate between different sections within the website and to help you return to previous pages;
- fill in forms;
- personalise the services by remembering your preferences (language, currency, location, navigation data, etc.);
- avoid you repeating your choices each time you visit our website;
- collect the information you provide in online forms;
- to establish statistics (e.g. number of individual visitors);
- analyse website usage and the popularity of our pages.
Your browser settings allow you to control these cookies, but if you reject these cookies, some areas of our website may not function properly or function at all. We accept no responsibility in this regard.
2. Third-party cookies
Third-party cookies are subject to your prior consent.
Advertising cookies allow us to:
- prevent you from being confronted, repeatedly, with the same advertisements
- measure the effectiveness of our various marketing actions and advertising
- personalise the advertising on our website.
If you reject these cookies, the advertising placed on our website will still be present, but it will no longer be personalised. This simply means that the services you receive on our website will not be based on your assumed interests. In addition, you may still receive behavioural advertisements from other companies, if you have not declined their cookies. Cookies for audience measurement are used to improve the content and operation of our website through the use of Google Analytics.
1. Social network sharing cookies allow you to share our content with your network and friends and to track your browsing on other websites and profile your interests.
2. If you do not accept social network sharing cookies, you may not be able to use, or even view, the sharing tools.
How do you give your consent and can you withdraw your consent?
The storage of certain cookies on your terminal is essentially subject to your prior and explicit consent. A banner on the home page relating to cookie management allows you to express your consent to our cookie management.
You can express and modify your consent at any time and free of charge in various ways:
1. By changing your browser settings.
You can configure your browser so that cookies are not saved on your computer or you can delete the cookies already saved.
The configuration procedures are specific to each browser. They are described in the help menu of your browser, which will explain how to modify your cookie preferences.
For Internet Explorer: http://windows.microsoft.com/fr-FR/windows-vista/Block-or-allow-cookies
For Safari: http://help.apple.com/safari/mac/9.0/#/sfri11471
For Chrome: http://support.google.com/chrome/bin/answer.py?hl=fr&hlrm=en&answer=95647
For Firefox: http://support.mozilla.org/fr/kb/Activer%20et%20d%C3%A9sactiver%20les%20cookies
For other browsers: please refer to your browser's help section or go to its publisher's website.
You can also set your browser to send a code telling websites that you do not want to be tracked, using the "Do Not Track" option:
For Internet Explorer: http://windows.microsoft.com/fr-fr/internet-explorer/use-tracking-protection#ie=ie-11
For Safari: http://support.apple.com/kb/PH11952
For Chrome: https://support.google.com/chrome/answer/114836
For Firefox: https://support.mozilla.org/en-US/kb/how-do-i-turn-do-not-track-feature
What are the cookie management policies of ‘third party cookie’ operators?:
However, we would like to point out that if you deactivate this function by anonymising your IP address, you may not be able to use certain functions of this website. You can prevent the data generated by the cookie from being sent to Google (including your IP address) and the data from being processed by Google by downloading and installing the browser plug-in available at: https://tools.google.com/dlpage/gaoptout?hl=fr
Google Analytics: https://tools.google.com/dlpage/gaoptout
How long are cookies stored on your devices?
Most cookies only work for the duration of a single session or visit. Persistent cookies are stored until your consent expires, unless you choose to delete them first. Session cookies expire at the end of the session, as soon as you close your browser window.
How long do we retain your consent?
We retain your consent for a maximum of 13 months.
9. How do we protect your privacy?
In order to guarantee the highest level of security for the data collected on the website, we implement appropriate technical and organisational measures (encryption technology and security measures to protect and prevent the loss, misuse or alteration of information collected on the websites). We take into account the state of the art, the costs of implementation and the nature, scope, context and purposes of the processing as well as the risks to your rights and freedoms.
10. What are your rights and how can you exercise them?
Unless there is a legal provision in force in Belgium that prevents it, including the GDPR, you are legally entitled to the following rights:
- The right of access including the right to know whether we are processing your data;
- The right to have a copy of the data processed;
- The right to rectify processed data;
- The right to object to the data being processed;
- The right to restrict the processing of processed data;
- The right to erasure of processed data;
- The right to the portability of the processed data;
- The right to lodge a complaint with the Data Protection Authority:
Rue de la Presse, 35; 1000 Bruxelles
Tel.: +32 (0)2 274 48 00
Fax: +32 (0)2 274 48 35
Contact us: You can exercise your rights by contacting us by e-mail at the following address: firstname.lastname@example.org
11. Applicable law and competent jurisdiction
The present Data Policy is governed by Belgian law and any dispute relating to its interpretation or performance will be subject to Belgian law and will fall under the exclusive jurisdiction of the courts of the judicial district of Brussels.
12. Updating of this policy
This Policy may be updated at any time without notice. We encourage you to review it regularly.